About the Role:
We are looking for a sharp, organized, and technology-forward Project Coordinator or Project Manager to help manage projects from request to completion.
This role is ideal for someone who enjoys coordinating people, timelines, details, vendors, production needs, and customer expectations. In a supply chain environment, accuracy matters. Orders, files, specifications, approvals, quantities, deadlines, inventory details, and delivery instructions must be clear and carefully managed.
We are especially interested in someone who understands how to use AI tools to improve workflow, reduce errors, organize information, and increase productivity.
This is not a traditional administrative role. It is a role for someone with a project coordinator or project manager experience who wants to be involved in operations, client communication, vendor coordination, production support, and long-term company growth.
What You’ll Be Responsible For
• Manage and track projects from request to completion.
• Communicate with customers, vendors, production teams, and management.
• Review job details, files, specifications, timelines, approvals, quantities, and delivery requirements.
• Help ensure project instructions are complete, clear, and accurate before work moves forward.
• Follow up on missing information before it delays production, purchasing, shipping, or customer communication.
• Track deadlines and keep the team updated on status, risks, and next steps.
• Prepare project notes, summaries, checklists, and internal updates.
• Help organize digital files, job tickets, purchase details, vendor notes, and production information.
• Support proofing, revisions, approvals, vendor coordination, and client communication.
• Identify opportunities to improve systems, handoffs, templates, and workflow.
• Use AI tools to summarize information, draft communication, create checklists, organize details, and improve accuracy.
AI Experience Is Strongly Preferred
We are looking for someone who is already comfortable using AI tools or has a strong interest in using them daily. This may include tools such as:
• ChatGPT
• Microsoft Copilot
• Google Gemini
• AI writing tools
• Excel or spreadsheet AI tools
• Project management tools
• Automation or workflow tools
You do not need to be a developer or programmer. However, you should understand how AI can help improve the way projects are managed.
AI should support good judgment, not replace it. We need someone who can use technology wisely while still paying close attention to accuracy, quality, and follow-through.
The Person We’re Looking For:
You may be a great fit if you are:
• Highly organized.
• Detail-oriented.
• A strong written and verbal communicator.
• Comfortable managing multiple projects at once.
• Good at following up without being reminded.
• Calm and professional in all situations including under pressure
• Curious about technology and AI.
• Comfortable learning new systems.
• Able to work with clients, vendors, and internal teams.
• Willing to ask questions instead of guessing.
• Interested in growing with the company long term.
We value people who take ownership. The right candidate will not simply pass messages along. They will help move projects forward.
Helpful Experience:
Experience in any of the following areas is helpful:
• Supply chain coordination.
• Print production.
• Project coordination or project management.
• Customer service or client communication.
• Vendor coordination.
• Purchasing or procurement support.
• Inventory coordination.
• Administrative operations.
• Production scheduling.
• Job tracking systems.
• Workflow or SOP development.
Industry experience is a plus, but we are also open to someone who is highly organized, technology-minded, coachable, and serious about learning the business.
What Success Looks Like
Success in this role means:
• Projects are clearly organized.
• Deadlines are visible and tracked.
• Customers, vendors, and internal teams receive timely updates.
• Production has the information it needs.
• Files, approvals, quantities, delivery details, and job information are accurate.
• Problems are caught early.
• Follow-ups happen without constant reminders.
• AI and technology are used to improve speed and accuracy.
• The team trusts you to keep projects moving.
Growth Opportunity
This position has room to grow for the right person. Over time, this role may develop into:
• Senior Project Coordinator.
• Project Manager.
• Account Manager.
• Operations Coordinator.
• Production Manager.
• Operations Manager.
We are looking for someone who wants to build a future, not just fill a seat.
Ideal Candidate:
“I like organizing details, solving problems, using technology, and helping projects move from idea to completion without chaos.”
That is the kind of person we want on our team.
Position Details:
Job Type Part-time train to full-time, depending on experience and fit
Work Location On-site
Industry Supply Chain & Print Operations
Compensation Based on experience and skill level
Growth Potential Strong for the right candidate
Principals only. Recruiters, please don't contact this job poster.